Locations

SETUP -> Locations

Locations are physical places, eg. coolstores, orchards, ports.

  • Code - location codes deserve special mention as they often have formal requirements:
    • Coolstores should use their industry recognised SLOC codes (eg E123)
    • Orchards should always have valid MPI approved codes (eg RPINs).
    • Packhouses should use their industry recognised SLOC codes (eg EP456)
    • Ports should always use valid 5 letter UN/LOCODES
  • Description
  • Vendor - locations can optionally be associated with a SETUP -> Vendors (or business). This can be important for orchards to pick up GlobalGap and other registrations from the grower vendor.
  • Email - multiple recipients can be entered by using a ; delimiter.
    • Coolstores - use as a recipient list for EDI files when loading product to this location.
    • Orchards - this email is used as the default for maturity samples unless there is a Maturity sample record setup in the Communications section.
  • Biogro Cert #
  • Biogro expiry
  • Packaging location - if entered, this is an override location for packaging transactions to use, ie unused/empty packaging (IsUsed = False, includes tipped bins) will use the Packaging location, used/full packaging (IsUsed = True) will use the Code location.
  • Alias(es) - when EDI files have different values to your Code, enter other codes here.
  • Tags - where you can easily add extra information for the location (maintain tags from the Setup menu in Locations, see below). You can enter multiple values.
Tags

From the Setup menu on the Location list screen, you can maintain Tags. This is an easy way to store extra information for locations. A Tags column is available from the column chooser so you can filter locations based on these.

Address

Options

  • Active? - untick if no longer used which will hide in lookup lists.
  • Container depot?, Coolstore?, Orchard?, Port? - tick if the location is any of these types, used to filter dropdown lists.
  • Our location? - tick if the location is one of yours. Used for receipting Bin submissions, transferring stock, etc.

Communications

Setup alerts for this location. This is the same data that is setup in SETUP -> Communications. See SETUP -> Communications for more detail.

Important

Locations have a very important relationship to Phytosanitary Markets. The destination port location for your loadouts determines the market access requirements for fruit of those sales.

Store rows tab

For your coolstore(s) you can set more detailed store row locations for bins and pallets. When putting bins away, locations are shown as Store + Row so it is suggested you setup rows with the word "Row" then the row identifier.

Adding a row:

  • Code - unique code for this location.
  • Store - identifies the store.
  • Row - identifies the row.
  • Content type - used when system suggests locations, doesn't restrict other product being stored here.
  • Capacity - number of bins/pallets that can be stored in that row.
  • Priority - used when system suggests locations.
  • Enforce below filters - if ticked, don't allow any non compliant product based on criteria below to be put in this location.
  • Enforce row capacity - if ticked, don't allow any more product to be stored here if it has met capacity.
  • Applies to - fields used as criteria when system suggests locations, doesn't restrict other product being stored here unless the Enforce below filters field is ticked.
Tip

If you want to apply Applies to criteria to multiple rows, apply the criteria to one row then press the Copy icon on that row. This will bring up another screen, tick the rows you want to copy the filters to, press OK

Rows can be added for a store in bulk using the Bulk add button (if the rows are numeric).

  • Store - identifies the store.
  • Row # - enter the range of rows you want to add to this store (eg from 1 to 50). For this function, rows must be numeric.
  • Code template - template to build the new store row codes. [ROW] will be replaced with the row numbers in the range above. Default is CODE[ROW] so codes would be CODE1, CODE2, etc
  • Row template - template to build the new row descriptions. [ROW] will be replaced with the row numbers in the range above. Default is ROW [ROW] so rows would be ROW 1, ROW 2, etc
  • Content type - as above.
  • Capacity - as above.
Tip

This screen is also available from STORAGE -> Store rows