Payment advices

ADMINISTRATION -> Payment advices

This is a simplistic way to record income against loadouts for Local market or Process produce.

Note

snapSales is a Sales Managment product used for export product and has a lot more functionality.

Adding a payment advice

Press the Add button:

  • Date - enter payment advice date, defaults to today.
  • From - enter the vendor the payment advice is from.
  • Reference - enter reference, eg payment advice number.

Add Orders/Income

Press Choose orders to select the loadouts associated with the payment advice.

Tip

Use the filters and select multiple loadouts/orders by ticking the left column.

Once orders have been selected, product lines from the orders will show on the payment advice page. If the vendors are paying you based on their own product codes, you may want to enter these products/materials on the Customer tab in SETUP -> Vendors. This will make it easier for you to reconcile. If products are not setup, a default description will display, eg variety + pack + brand + size.

Edit the following cells under the This payment heading:

  • Qty - quantity on the payment advice. The Qty under the Other payments section will show you how many have been paid on a different payment advice.
  • Amount - amount paid for this quantity (excluding GST).
  • Comment - optional comment.
Tip

Changes will show in green. Remember to press Save regularly.

Add Costs

This is an optional section, record costs against loadouts (or a range of loadouts).

  • Description - description of the cost.
  • Amount - cost amount.
  • Split by unit - the unit of measure to split the cost by, ie kg, pack TCE, income.
  • Applies to - enter the loadout criteria to which the cost is to be split over.

Reports

The lists can be copied and pasted into Excel.

Other extracts are available from the REPORTS/EXTRACTS menu.